Vendor Policies and Procedures
Application Process:
1. Acceptance into the Business Expo will not happen until after your application has been reviewed by the Saucy Santa team.
2. If you get accepted to participate in the Black Business Expo, you'll be notified via email and sent an invoice through Square. You can either pay it in full or make 2 payments for the vendor fee. The 2nd payment for the vendor fee is due 2 weeks before the event, Friday December 1st. If we're still accepting applications within 2 weeks of the event, the only option you'll have for the payment, is to pay it in full!
3. All payments are non-refundable!
4. Failure to make all payments will result in you not being able to participate in the Black Business Expo.
5. Applications are accepted on a first come, first serve basis.
Check-in/Check-out policies:
1. Vendor set-up will take place each day before the event. There will be no set-up the night before the event.
Set-up times are as follows:
Friday - 4pm
Saturday - 9am
Sunday - 11am
2. Vendors will need to be set up by:
Friday - 4:45pm (preferably), 5:30pm (at the latest)
Saturday - 10:45am
Sunday - 11:45am (preferably), 12:30pm (at the latest)
The Santa photoshoot starts as follows each day, so please keep these times in mind:
Friday - 5pm
Saturday - 11am
Sunday - 12pm
**Please note, that if you're taking Battlefield Blvd to get to The Signet Center, you will have to cross over a draw bridge. The bridge goes up every hour on the hour. Please keep that in mind when figuring out your commute time.**
3. Any vendor not present and set up by the allotted times list above will forfeit their booth.
4. All vendors must check-in prior to going to your booth.
5. There will be a few helpers there to assist you with brining items in and taking them back out to your car after the show.
6. All vendors must remain set-up until the designated time each day.
7. Vendors may park near the front entrance during unloading. They must move their cars to the back of the parking lot, once unloading is complete.
Vendor Booth Policies:
1. Booth spaces are 7' long x 12' deep.
2. Vendors must not extend beyond their allotted space. Please be kind to your neighbors and respect their space.
3. Displays may not block the view of another vendor's space.
4. One - 6 foot table, a tablecloth, and 2 chairs will be given to each vendor space. To make things simple for the Saucy Santa team, we won't allow anyone to bring in their own table in order to reduce the vendor fee.
5. Electricity won't be guaranteed for this event. If you need electricity in order to be a vendor, this event may not be a good fit for you. If you are able to have electricity, you'll need to provide your own extension cord and power strip for your table, and you may have to share an outlet.
6. Vendors are responsible for ensuring that their space is cleaned, and all trash has been disposed of in trash cans before leaving.
7. No more than 2 vendors may share one table. If sharing a table, both vendors names and businesses must be listed on the application.
8. Spaces will be assigned on a first come, first served basis.
9. Vendors are not allowed to nail, tape, or mount anything to the walls, ceilings, or the floor.
10. The Saucy Santa team and The Signet Center are not responsible for any lost or stolen goods.
11. All businesses must be in good taste and appropriate for children to be around.
12. Collection, reporting and payment of applicable sales taxes is the responsibility of the vendor.
13. There will be no smoking, pets, or alcoholic beverages allowed on the premises.
14. We won't be able to accept savory food businesses as vendors this year.
15. There will be photographers and videographers present throughout the weekend to capture footage for social media content. Please keep that in mind when you're at the expo.
Thank you for your interest in being a part of our Black Business Expo this year! We can't wait to work with you!